By V. Lee Henson
May 17, 2023
Within the Agile framework, work in progress (WIP) is the amount of work that is currently being worked on but not yet completed by the team or organization. Limiting WIP is one of the core principles of Agile, and it is a critical aspect of ensuring that Agile teams can deliver high-quality products on time and within budget. In this article, we will explore the importance of limiting WIP in Agile and how it can help teams to work more efficiently and effectively.
What is WIP?
Before we dive into the importance of limiting WIP, let’s define what it is. WIP refers to the number of tasks, features, stories, or projects that are currently being worked on by a team or organization but have not yet been completed. In Agile, this is often represented as a number of stories in a “work in progress” column on a Kanban board or similar tool.
Why is Limiting WIP Important?
There are several reasons why limiting WIP is essential in Agile. Here are some of the key benefits:
- Increases Focus and Reduces Multitasking
When a team is working on too many stories simultaneously, they may find it challenging to focus on any one thing. This can lead to increased errors, missed deadlines, and decreased overall productivity. By limiting WIP, teams can concentrate on a smaller number of stories at any given time, reducing the risk of errors and increasing productivity.
- Encourages Collaboration
When a team is working on a smaller number of stories, it becomes easier to collaborate and communicate. Team members can work together to solve problems and share their knowledge, leading to increased collaboration and a more cohesive team.
- Improves Flow
Limiting WIP can help teams to improve their flow, which is the rate at which work moves through the system. By reducing the number of stories in progress, teams can reduce bottlenecks and ensure that work moves smoothly through the system.
- Reduces Cycle Time
Cycle time refers to the time it takes for a story to move through the system from start to finish. By limiting WIP, teams can reduce cycle time, which can lead to faster delivery times and improved customer satisfaction.
How to Limit WIP
There are several ways that Agile teams can limit WIP. Here are some of the most effective methods:
- Set WIP Limits
The most straightforward way to limit WIP is to set a maximum number of stories that can be in progress at any one time. This could be as simple as setting a limit of three stories in progress at any one time.
- Use a Kanban Board
A Kanban board is a visual tool that can help teams track their work and limit WIP. Stories are represented as cards that move through various stages on the board, such as “To Do,” “In Progress,” and “Done.” By limiting the number of cards that can be in progress at any one time, teams can limit WIP.
- Prioritize Work
Another way to limit WIP is to prioritize work. By focusing on the most critical stories first, teams can reduce the number of stories in progress and ensure that they are delivering the most value to the customer.
In conclusion, limiting WIP is a critical aspect of Agile methodology. By reducing the number of stories in progress, teams can increase their focus, encourage collaboration, improve flow, and reduce cycle time. There are several ways that teams can limit WIP, such as setting WIP limits, using a Kanban board, and prioritizing work. By implementing these strategies, Agile teams can work more efficiently and effectively, delivering high-quality products on time and within budget.
About the Author
V. Lee Henson is the President of AgileDad and has been recognized worldwide for his inclusive, pragmatic, humanized, psychology-based approach used to help organizations & teams achieve true business agility. Lee is the host of the Spotify award-winning “Agile Daily Standup – Business Podcast” and is the inventor of Rapid Release Planning, The Team John Concept, The POBAFATA Grouping, and Objective Stack Ranking Technique.
He has authored many white papers including The Seven Deadly Sins of Technical Debt, The Agile 12 Step Programs, Nine Powerful Ways to Keep Agile Teams Motivated, and The ART of Agile Estimating & Forecasting.
V. Lee Henson is presenting at this year’s Agile and Scrum Online Conference! Check out his presentation here.
Disclaimer: The ideas, views, and opinions expressed in this article are those of the author and do not necessarily reflect the views of International Institute for Learning or any entities they represent.